Account Setup and Use

Account setup

Before using any equipment in the Materials Characterization Lab (MCL), all users must create a billing and scheduling account through HSC Cores. On-campus users use a University of Utah chartfield number which acts as an account number; all others are off-campus users.

On-Campus ResearchersOff-Campus Researchers
To set up a user account, fill out the On-Campus Work Authorization Request on the Cores website.  Under “Authorized Individuals” at the bottom, add all project members who may use the lab and have the same chartfield, including yourself. When you fill out the form completely, the last line on the page that says “complete form to submit” will turn from red to green and you will be able to submit. You must fill out a new work authorization form for each grant.

Once you submit a work authorization form, your PI and the accounting contact will get an email message with a hyperlink to approve or deny the work authorization. The link is active for 72 hours. If both the PI and the accounting contact don’t respond within 72 hours, you will need to resubmit the form. After approval, the Cores administration office will process your information. Within 1-2 business days, your UID and CIS password can be used to log in to the system.

To set up a user account, fill out the Off-Campus Work Authorization Request on the Cores website.  Under “Authorized Individuals” at the bottom, add all project members who may use or contact the lab and have the same billing information, including yourself. When you fill out the appropriate form completely, the last line on the page that says “complete form to submit” will turn from red to green and you will be able to submit.

Once you submit a work authorization form, your PI/ supervisor will get an email message with a hyperlink to approve or deny the work authorization. The link is active for 72 hours. If your PI/ supervisor does not approve or deny within 72 hours, then you will need to resubmit the form. After approval, the Cores administration office will process your information and send you an email telling you to contact the Core director to schedule time on the instrument. If you plan to be trained on machines and need access to our scheduler, send an email to billing@cores.utah.edu requesting login information.

If you have problems or errors when submitting, please contact cores directly.

Using your account

To log in and schedule time on an instrument, click on HSC Resources Login at the top of the Cores website. Once you have logged in, you will see a page that will allow you to select various University of Utah Services. The MCL is in blue near the middle of the screen. Lab news and machine information are shown on the following screen. Once you have read any recent news and selected the machine that you would like to schedule, click and drag to create a box over the date and time you need. If you have multiple accounts associated with your name, be sure to select the correct account.

Please contact us to be trained on instruments before scheduling them.
Equipment training information

Please read through our lab policies before scheduling so you understand the expectations associated with using the MCL.